Monthly Bookkeeping Spreadsheet
A done-for-you Google Sheets template that tracks your income, expenses, and profit automatically — no accounting software, no confusing setup, no monthly subscription. Just open it, enter your numbers, and know exactly where your business stands.
Monthly Bookkeeping
Spreadsheet Template
by NerdyGirl Accounting
One-time purchase. Instant access. Use it forever.
- Google Sheets template (copy to your Drive)
- 6 fully built tabs
- Income & expense tracker
- Auto-calculating monthly P&L
- Annual dashboard with charts
- Tax prep summary tab
- Instructions & setup guide (PDF)
- Lifetime access & free updates
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This Spreadsheet Is For You If...
You don't use (or don't want to pay for) accounting software
You're a freelancer, solopreneur, or side hustler tracking your own books
You tried QuickBooks and it felt like overkill for your business
You want to know your profit every month without hiring a bookkeeper
Your current "system" is a pile of receipts and a bank statement
You want to hand your accountant organized numbers at tax time
You're just starting out and need a simple, affordable solution
You want something you can actually understand and maintain yourself
What's Inside
6 fully built tabs — everything you need to run your books without accounting software
Income Tracker
Log every dollar that comes into your business. Categorize by client, project type, or income stream. See your total monthly revenue at a glance with automatic totals.
- Date, client name, description, and amount columns
- Income category dropdown (services, products, other)
- Running monthly total that updates automatically
- Year-to-date income summary at the top
- Color-coded rows for easy scanning
Expense Tracker
Record every business expense with the right category so nothing falls through the cracks at tax time. Built-in categories match IRS Schedule C line items.
- 25+ pre-built expense categories (IRS Schedule C aligned)
- Vendor name, date, amount, and payment method columns
- Tax-deductible flag for each expense
- Monthly expense totals by category
- Notes column for receipts and documentation
Monthly P&L Summary
Your Profit & Loss statement builds itself automatically from your income and expense entries. No formulas to write — just enter your numbers and see your profit.
- Auto-calculated gross revenue, total expenses, net profit
- Profit margin percentage calculated automatically
- Month-over-month comparison column
- Visual bar chart of income vs. expenses
- Year-to-date P&L running total
Expense Breakdown Chart
See exactly where your money is going with an auto-updating pie chart. Know at a glance which expense categories are eating into your profit.
- Auto-updating pie chart from your expense entries
- Top 5 expense categories highlighted
- Percentage of total expenses per category
- Month-by-month expense trend line chart
- Printable one-page expense summary
Annual Dashboard
The big picture view. See all 12 months side by side — income, expenses, and profit for every month of the year. Spot trends, plan ahead, and know your numbers.
- 12-month income and expense summary table
- Best month and worst month highlighted automatically
- Annual totals and averages
- Year-over-year comparison (if you use it multiple years)
- Quarterly subtotals for estimated tax planning
Tax Prep Summary
At year-end, this tab gives you a ready-to-hand-to-your-accountant summary of every income and expense category for the year. No more digging through receipts.
- Annual income by category
- Annual expenses by IRS Schedule C category
- Home office deduction calculator
- Vehicle mileage log and deduction calculator
- Estimated quarterly tax payment tracker
Spreadsheet vs. Accounting Software
Not every business needs QuickBooks. Here's how to know which is right for you.
| This Spreadsheet | QuickBooks / Xero | |
|---|---|---|
| Monthly cost | $0 (one-time purchase) | $30–$200/month |
| Setup time | 15 minutes | 2–10 hours |
| Learning curve | Minimal — if you can use Excel, you can use this | Steep — most people need help |
| Best for | Solopreneurs, freelancers, simple businesses | Growing teams, inventory, payroll |
| Tax prep | Schedule C summary built in | Requires accountant to export |
| Bank feeds | Manual entry (takes ~20 min/month) | Automatic (but needs review) |
| Invoicing | Not included | Included |
| Payroll | Not included | Add-on ($45+/month) |
What Business Owners Are Saying
"I was using a random spreadsheet I found online and it was a mess. This one is so clean and organized. My accountant actually said my books were the best she'd seen from a freelancer."
Danielle R.
Freelance Graphic Designer
"I don't use QuickBooks and I don't want to. This spreadsheet does everything I need. Takes me about 20 minutes at the end of each month to update."
Carlos M.
Landscaping Business Owner
"The tax prep tab alone saved me hours. I just handed my accountant the printout and she had everything she needed. Worth every penny."
Priya S.
Online Boutique Owner
Know Your Numbers. Every Single Month.
For less than the cost of one dinner out, you'll have a complete bookkeeping system that actually makes sense — and keeps you out of trouble at tax time.
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Need more power? Check out the QuickBooks Online Setup Guide →